Executive Assistant in Winnipeg, Manitoba, CA at The North West Company

Date Posted: 9/1/2017

Job Snapshot

Job Description

In your role as an Executive Assistant at The North West Company (NWC); you will provide primary administrative support to the Executive Vice President (EVP) & Chief Development Officer (CDO), as well as the Director, Store Planning, Engineering and Construction. If you have the skills and experience to provide support to the entire CDO department, this opportunity is for you!

Joining NWC gives you the opportunity for growth and development throughout the company, a competitive salary and benefits package, and to be part of a dynamic and diverse culture.

NWC is a leading retailer to under-served rural communities and urban neighbourhood markets in the following regions: Northern Canada, Western Canada, rural Alaska, the South Pacific islands, and the Caribbean. Our stores offer a broad range of products and services with an emphasis on food. Our value offer is to be the best local shopping choice for everyday household and local lifestyle needs. Check out northwest.ca for more information.

Your Role:

  • Arrange national and international travel on behalf of the EVP & CDO and Director, Store Planning, Engineering and Construction;
  • Assist in arranging travel for CDO department, Construction Crew and sub- trades when necessary;
  • Coordinate and review the EVP & CDO and Director, Store Planning, Engineering and Construction’s calendars, ensuring any conflicts or requested changes are dealt with quickly and efficiently;
  • Create and distribute a variety of documents including agendas, correspondence, emails and meeting minutes;
  • Maintain electronic and paper files;
  • Manage all written, telephone, email and voice communication;
  • Compose correspondence, fax documents, filing, photocopying /scanning and order department supplies;
  • Act as a liaison between internal and external contacts for the EVP & CDO & Director, Store Planning, Engineering and Construction;
  • Act as backup for the Real Estate Assistant and provide support to the Real Estate Administrator as required;
  • Coordinate quarterly meetings for both Canadian and Alaskan Operations;
  • Coordinate pre-season stakeholder meeting to ensure all are aligned on the upcoming Winnipeg Jets season’s strategy;
  • Collaborate with management to allocate tickets to NWC suite games while adhering to the Jets Suite SOP;
  • Work with the Director – Business Development to determine price & allocation of NWC’s P1 tickets;
  • Coordinate draws for P1 ticket purchases and ensure tickets are purchased and allocated; and
  • Process Jets Suite and Ticket invoices for payment

Job Requirements

Desired Skills & Experience

  • A minimum of 3 years administrative experience is required, preferably at the Executive level;
  • Advanced knowledge and use of Microsoft Office (Word, Excel, PowerPoint, Outlook, Access);
  • Previous experience providing support in a legal or real estate environment an asset;
  • Excellent time management, multi-tasking and organizational skills;
  • Self-motivated and results-oriented with the ability to prioritize and direct workflow in a busy, dynamic environment;
  • Must be detail conscious while maintaining a high degree of accuracy;
  • Must have strong verbal and written communication skills with a demonstrated ability to provide superior customer service;
  • Demonstrated ability to maintain confidentiality and discretion; and
  • Must possess a strong sense of initiative and the ability to problem solve.

Location:     Gibraltar House, 77 Main Street, Winnipeg MB

Reports to:  EVP & Chief Development Officer

A competitive salary is being offered along with opportunities to learn, develop and advance throughout the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.

Apply Now!